Vendors are the people who make your event happen — caterers, DJs, florists, photographers. EventRundown lets you track them and connect them to specific timeline items.

Adding vendors

In your dashboard, click "Vendor Management" in the sidebar. Click "Add Vendor" and fill in:

• Name — the vendor's name or company
• Category — e.g., Catering, Photography, Music, Florals
• Email — for contact reference
• Phone — for contact reference

Your vendor roster is shared across all your timelines. Add a vendor once, use them everywhere.

Assigning vendors to timeline items

In the editor, expand any timeline item. You'll see a "Vendor" dropdown. Select a vendor from your roster. Once assigned, the vendor's name appears as a badge on the item in the collapsed view.

This makes it immediately clear which vendor is responsible for each part of your event.

Per-vendor share links

This is one of the most useful Pro Planner features. From the Share panel on your dashboard (or the editor's Publish modal), you'll see a vendor-specific link for each vendor assigned to at least one item.

When a vendor opens their link, they see only the items assigned to them — not your entire timeline. Your caterer sees "5:00 PM Cocktail Hour" and "6:30 PM Dinner Service" but not "3:00 PM Bridal Prep" or "9:00 PM Last Dance."

This is cleaner than sending a full timeline and expecting vendors to find their own items.

What's next

With vendors assigned, add tags to your items for even more organization.