Plan Events. Share the Rundown.
Stop Building Timelines in Spreadsheets.
Transform complex logistics into professional rundowns. You and your team remain organized with real-time collaboration, workflows, and the cleanest timeline exports you'll be proud to send your clients.
How It Works
Describe & Generate
Describe your event and get a full timeline instantly
Templates
Choose from 65+ ready-made event templates
Quick Start
Answer a few questions and get a starter timeline
From Scratch
Build your timeline item by item
Event Questionnaire
Event Title
Date
Guests
Send clients a link to gather event details before you start
My Event
Saturday, June 19
Add times, durations, descriptions, and vendor assignments
Drag to reorder, bulk-shift times when the schedule changes
Assign vendors, add notes, tag items as confirmed or tentative
Sunday, June 20
Vendor Links
Pro5:30
Cocktails
6:30
Dinner
9:00
Late Night
Each vendor sees only their assigned items via a filtered link
Planner Timeline
4:00 PM Ceremony
ConfirmedBloom Florals
4:45 PM Cocktails
Golden Fork
6:00 PM Reception
TentativeNote: Florist arriving 2:30 for setup
PNG, PDF, and shareable link
Download as PNG, branded PDF, or share via link
Client View
timeline image5:30 PM Welcome Cocktails
6:30 PM Dinner
8:00 PM Dancing
Clients see the full timeline on a clean read-only page
Describe & Generate
Describe your event and get a full timeline instantly
Templates
Choose from 65+ ready-made event templates
Quick Start
Answer a few questions and get a starter timeline
From Scratch
Build your timeline item by item
or
Event Questionnaire
Event Title
Date
Guests
Send clients a link to gather event details before you start
My Event
Saturday, June 19
Add times, durations, descriptions, and vendor assignments
Drag to reorder, bulk-shift times when the schedule changes
Assign vendors, add notes, tag items as confirmed or tentative
Sunday, June 20
Vendor Links
Pro5:30
Cocktails
6:30
Dinner
9:00
Late Night
Each vendor sees only their assigned items via a filtered link
Planner Timeline
4:00 PM Ceremony
ConfirmedBloom Florals
4:45 PM Cocktails
Golden Fork
6:00 PM Reception
TentativeNote: Florist arriving 2:30 for setup
PNG, PDF, and shareable link
Download as PNG, branded PDF, or share via link
Client View
timeline image5:30 PM Welcome Cocktails
6:30 PM Dinner
8:00 PM Dancing
Clients see the full timeline on a clean read-only page
Professional Tools
Pro tools for professionals managing multiple events, clients, and vendors.
Client Management
Organize timelines by client. One dashboard for all events.
Vendor Repository
Track contacts, notes, and assignments across events.
Per-Vendor Share Links
Each vendor gets a link showing only their items.
File Attachments
Attach floor plans, contracts, and PDFs to timelines.
Custom Branding
Your logo, your colors — on every export.
Questionnaire
Send a link, client fills details, get a draft timeline.
What Event Planners Say
“To create awesome timelines for any event you might be hosting, I would recommend EventRundown.”
La Avoira
Event Planner
“If anyone uses itineraries or timelines, I would seriously consider trying this!”
Amit
TheHostMasterUK
You've Tried This in Excel. It Took Hours.
Spreadsheets weren't built for timelines. Canva wasn't built for schedules. You end up formatting cells or dragging text boxes instead of planning your event.
Excel / Google Sheets
- ✗Looks like a spreadsheet because it is one
- ✗No shareable link — you email attachments
- ✗Formatting breaks when you add a row
- ✗Vendors get a .xlsx they may not open
Canva
- ✗Drag text boxes for an hour to align times
- ✗Change one item, reposition everything
- ✗No auto-sort by time or categories
- ✗Can't assign vendors or share filtered views
EventRundown
- ✓Describe your event, get a full timeline in seconds
- ✓Share a link — vendors see only their items
- ✓Auto-formatted, print-ready image export
- ✓Add to calendar, CSV import, designer themes
How to Create a Professional Event Timeline
Describe your event in a few sentences and EventRundown builds the timeline for you. Or pick from 65+ templates and adjust the details. Every item gets a time, title, and optional description — drag to reorder, click to edit.
When you're done, export a designed image to text your vendors, email your bridal party, or print for day-of reference. Or share a live link anyone can open on their phone.
Why Use Event Timeline Planning Software?
Spreadsheets get the job done, but nobody wants to zoom into a Google Sheet on their phone 20 minutes before the ceremony. EventRundown gives you a timeline that actually looks good — 14 visual themes, automatic formatting, and a layout designed for sharing.
Pro planners use it to manage clients, assign vendors to specific items, and send each vendor only the parts of the timeline they need. Start free, upgrade when you need more.
Free Wedding Timeline Template & Itinerary Planner
Wedding templates cover hair and makeup through grand exit. Set your ceremony time and every other item shifts to match. Add vendor names so your photographer, DJ, and caterer each know exactly when they're on.
Export as a PNG image for group chats, a PDF for printing, or a shareable link your wedding party can pull up on the day.
Corporate Event Schedule Maker & Conference Timeline Generator
Build multi-session schedules with speaker slots, networking breaks, and breakout rooms. The editor handles any event structure — single-track or parallel sessions.
Download a high-res image for printed programs or lobby signage, generate a PDF for attendee packets, or share a link to embed on your event website.
From the Blog
Wedding Day Timeline Template (Free Download)
Create a beautiful wedding day timeline in minutes. Free template with AI generation, PDF export, and shareable links.
How to Create an Event Timeline in 5 Minutes
Step-by-step guide to creating a professional event timeline using AI. Works for weddings, corporate events, parties, and conferences.
Why Event Planners Are Switching from Spreadsheets to Timeline Tools
Spreadsheets work for data, not for communicating schedules. Here is why professional planners use dedicated timeline tools.
7 Tips to Keep Your Event Vendors on Schedule
How to use a shared timeline to coordinate vendors, prevent delays, and run a smooth event day.
Why Spreadsheet Timelines Are Costing Planners Clients
How Google Sheets and Excel timelines undermine your professionalism. What clients actually see when you send a spreadsheet vs a branded timeline.