Venues are where your events happen. EventRundown lets you build a venue library with all the details your team needs — addresses, contacts, load times, floor plans, and guidelines — then assign venues to timelines.

Adding a venue

In your dashboard, click "Venues" in the sidebar. Click "Add Venue" and fill in the basics:

• Name — the venue name (e.g., "The Grand Ballroom")
• Address — full street address
• Venue type — e.g., Ballroom, Garden, Rooftop, Conference Center
• Capacity — max guest count

You can also add detailed info: contact name, email, phone, website, parking notes, load-in and load-out times, and rich-text guidelines (rules, restrictions, setup instructions).

Floor plans and attachments

Upload floor plans, contracts, menus, and photos directly to a venue. Each venue supports up to 50 attachments (max 10MB each). Floor plan images display inline when you expand a venue in the editor sidebar, so your team can reference them without leaving the timeline.

Assigning venues to timelines

In the editor, the Venues section in the sidebar lets you assign venues from your library to the current timeline. Select a venue from the dropdown and it's linked. You can assign multiple venues to a single timeline (useful for multi-location events).

Assigned venues appear in the sidebar with expandable details — click to see contact info, load times, capacity, parking notes, guidelines, and floor plans without leaving the editor.

Venues in your dashboard

The Venues list in your dashboard shows all your venues with type, capacity, and address at a glance. Star your favorites for quick access. Archive venues you no longer use. Each venue shows how many timelines it's assigned to.

Venues in PDF export

When you export a PDF, assigned venue details are included automatically — name, address, contact info, load times, and parking notes. This gives your day-of team everything they need in one document.

What's next

Your venues are set up. Now brand your timeline with your logo, colors, and fonts.