eventrundown.com
A multi-day hackathon schedule template covering kick-off, team formation, hacking sessions, mentor office hours, final submissions, presentations, and the awards ceremony.
48-hour hackathon example — 120 participants, tech campus
Day 1 — Participants arrive, grab name badges, and explore the venue setup
Day 1 — Executive sponsor welcomes participants, announces challenge themes, and explains judging criteria
Day 1 — Participants pitch their ideas in 30 seconds, teams self-organize around preferred challenges
Day 1 — Official start of the build window — teams begin planning, scoping, and coding
Day 1 — Catered dinner for all participants — working tables stay open throughout
Day 1 — Industry mentors available for 15-minute team consultations — sign-up sheets at mentor tables
Teams know exactly when submissions close, when mentors are available, and when presentations begin — no surprises.
Dedicated mentor office hours prevent one team from monopolizing all the expert access during the event.
Scheduled food and rest prevents burnout during the overnight stretch — keeps teams sharp for demo day.
Corporate Innovation Hackathons
Internal events where employees build solutions to company challenges
University & Student Hackathons
Collegiate coding competitions with sponsor prizes and recruiting components
Startup Weekend Events
54-hour programs where participants build and pitch a startup from scratch
AI & ML Buildathons
Focused AI hackathons with model evaluation and technical judging criteria
Professional workshop and conference timeline
Professional photoshoot timeline from setup to wrap
Speaker-facing schedule for summits with mic checks, stage cues, and Q&A
Company-wide meeting with exec updates, Q&A, and team recognition
Use the hackathon template above or let the AI generator build a custom multi-day schedule in seconds.
AI GeneratorRevealing the challenge theme at the opening ceremony levels the playing field and creates an energetic moment that kicks off the build period.
Larger teams create coordination overhead that slows execution. Smaller teams move faster and produce more cohesive projects.
At the 24-hour mark, have each team share where they are in 60 seconds. Struggling teams can get mentor support before it's too late to pivot.
Late submissions create fairness issues and delay the judging timeline. Communicate the hard cutoff early and often — then hold to it.
Publish the judging rubric before the event starts. Teams build better projects when they know how they'll be evaluated — innovation, feasibility, and presentation.