eventrundown.com
A ready-to-use run-of-show template for all-hands meetings and town halls. Covers AV setup, executive remarks, department updates, live Q&A, and team recognition.
Town hall run-of-show example — 200 attendees
A/V team tests microphones, slides, and livestream connection
Leadership team arrives, reviews talking points and slide order
Employees enter, find seats, and grab coffee from welcome stations
CEO opens with company highlights, Q2 performance summary, and vision
CTO shares product roadmap progress and upcoming releases
VP Sales presents Q2 numbers, wins, and pipeline outlook
Assign exact time slots to each department so no one runs long and crowds out Q&A.
Share the timeline link with remote employees so in-person and virtual attendees follow the same agenda.
Dedicated slot for team awards and tenure milestones ensures recognition isn't rushed or skipped.
Quarterly All-Hands Meetings
Company-wide updates on performance, strategy, and priorities
Town Halls with Live Q&A
Open-floor sessions where employees engage directly with leadership
Annual Kickoff Meetings
Setting direction and rallying the team at the start of the year
Crisis Communication Meetings
Structured urgent all-hands when leadership needs to address the company quickly
Professional workshop and conference timeline
Professional photoshoot timeline from setup to wrap
Speaker-facing schedule for summits with mic checks, stage cues, and Q&A
Multi-day leadership retreat with strategy sessions and team building
Start with this template or use the AI generator to build a custom town hall schedule in seconds.
AI GeneratorLong department segments lose the room. Brief, visual updates keep energy high and leave time for Q&A.
Use a pre-meeting form so leadership can prepare thoughtful answers rather than fielding surprises on stage.
Assign one person to watch the clock and signal speakers when time is running short — non-negotiable for events with 5+ segments.
Remote employees and those who couldn't attend expect a recording. Have the system ready before doors open.
Employees should leave knowing exactly what they should do differently next quarter based on what they heard.