eventrundown.com
A half-day backstage schedule covering green room access, mic checks, stage slots, and Q&A windows. Designed for 50-100 person summits with a single stage.
View the sample speaker run of show
Stage, podium, and screens positioned; AV team tests projector, clicker, and backup laptop
Speakers arrive, load slide decks, confirm presentation order with emcee
Each speaker tests lapel mic on stage, reviews monitor placement and clicker range
Doors open, badge pickup, networking over coffee
Emcee sets agenda, introduces first speaker, housekeeping announcements
Green room open, mic check, stage time, and Q&A window — all in one document so no speaker has to ask "when am I on?"
Mic swaps, deck loads, and speaker transitions are explicit line items — not afterthoughts buried in a spreadsheet.
Designed for 50–100 attendee events with a single stage and one or two breakout rooms — not bloated with multi-track complexity.
Professional workshop and conference timeline
Professional photoshoot timeline from setup to wrap
Company-wide meeting with exec updates, Q&A, and team recognition
Multi-day leadership retreat with strategy sessions and team building
Start with the template above or describe your summit and we'll generate a custom speaker schedule.
AI GeneratorAV setup and sound-check windows, green room open time, each speaker's stage slot with duration and Q&A length, transition breaks between speakers, and load-out timing. Include the emcee's name and a day-of contact number.
An attendee agenda lists session titles and times. A speaker run of show adds backstage logistics: mic check order, deck-load windows, green room access, transition cues, and who is on stage when. Speakers need the behind-the-scenes detail attendees never see.
Share a draft 2 weeks out so speakers can flag conflicts. Send the final version 3–5 days before the event with the green room location, Wi-Fi password, and AV contact info.
At minimum 10–15 minutes for mic swap and deck load. If you are switching rooms or formats (e.g., keynote to panel), build in 20–30 minutes so AV can reconfigure the stage.
Used by summit organizers and event producers nationwide