eventrundown.com
A complete fundraiser run of show with cocktail reception, silent and live auctions, keynote, fund-a-need appeal, and awards. Built for nonprofits and event planners.
Full gala run of show — 200 guests, hotel ballroom
Caterers, AV team, florists, and auction item display setup
Major donors and board members receive private preview of auction items
General admission — welcome drinks, programs distributed
Passed appetizers, open bar, and networking before dinner
Guests browse and bid on silent auction items throughout cocktail hour
Guests seated, three-course dinner service starts
Strategic timing of auctions, paddle raise, and appeals keeps energy high and donations flowing throughout the evening.
Share with your emcee, AV team, and venue coordinator so everyone is executing the same schedule.
Dedicated arrival time and auction preview for major donors creates an exclusive experience that drives loyalty.
Nonprofit Annual Galas
Major fundraising events with auctions, awards, and donor recognition
Hospital & University Fundraisers
Formal benefit dinners with major gift solicitations
School Auction Galas
PTA and parent group fundraising events with live and silent auctions
Corporate Charity Events
Company-sponsored fundraisers for community causes and employee giving programs
Professional workshop and conference timeline
Professional photoshoot timeline from setup to wrap
Speaker-facing schedule for summits with mic checks, stage cues, and Q&A
Company-wide meeting with exec updates, Q&A, and team recognition
Start with this template or let our AI build a custom fundraiser run of show based on your event details.
AI GeneratorGuests are mobile and engaged during cocktail hour — maximize silent auction browsing time before dinner seats everyone.
Present impact stories and beneficiary videos before the fund-a-need appeal to prime emotional connection and giving.
More than 7 live auction items causes donor fatigue. Curate your best items and keep energy high throughout the bidding.
Regular updates on funds raised during the evening create momentum and social proof that inspires additional giving.
Assign staff specifically to run auction check-in and item pickup so donors can complete transactions without hunting for help.