eventrundown.com
A multi-day wedding weekend planner covering guest arrivals, rehearsal dinner, the full ceremony day, and farewell brunch. Share with your wedding party and guests so everyone knows the plan.
3-day wedding weekend itinerary example — 120 guests
Out-of-town guests check in to the resort; welcome bags distributed at front desk
Wedding party and immediate family run through the ceremony sequence
Intimate dinner for wedding party and families in the Vineyard Room
Casual gathering for all weekend guests at the resort firepit
Hair and makeup team arrives; bride and bridesmaids begin getting ready
Groom and groomsmen prepare in the resort bridal suite annex
Share the full weekend itinerary so out-of-town guests know exactly when to arrive, what to attend, and when they can explore.
Give photographers, caterers, and your venue a single document covering all three days so nothing falls through the cracks.
When everyone has the itinerary in advance, you spend less time answering "what time is...?" questions on your wedding day.
Destination Weddings
Multi-day resort or venue stays where guests need a full weekend schedule
Wedding Parties with Travel
Out-of-town family and friends who need to plan flights and hotel stays around events
Rehearsal Dinner Planning
Coordinate the rehearsal and dinner the night before alongside the main wedding day
Farewell Brunch Coordination
Wrap up the weekend with a planned brunch so guests can say goodbye before departing
Start with this sample itinerary or let our AI generate a custom wedding weekend schedule based on your dates and guest count.
DescribeGive guests enough lead time to book travel, arrange childcare, and plan their stay around each event.
Distinguish which events (like the ceremony) require attendance versus casual activities guests can join at their leisure.
Add addresses, parking notes, and dress codes next to each event so guests have everything they need in one place.
Allow 30–60 minutes between major events on Day 2 especially, so delays in photos or travel don't cascade through the evening.
Share a more detailed version with your vendors that includes setup times, contact numbers, and behind-the-scenes logistics not shown to guests.
A complete wedding weekend itinerary typically covers: Thursday or Friday arrival and welcome activities, Friday rehearsal and rehearsal dinner, Saturday wedding day (with separate timelines for the bridal party, guests, and vendors), and Sunday morning farewell brunch. Include any optional activities like golf, spa time, or welcome cocktails so guests can plan their travel and attendance around the must-attend events.
Include a printed weekend itinerary in your welcome bag so guests have a physical reference upon arrival. Also send a digital version (PDF or link) 2–3 weeks before the wedding so guests can book transportation and plan their schedule in advance. Clearly mark which events are for all guests vs. wedding party only — confusion about what's required vs. optional is the most common guest complaint about wedding weekends.
A wedding welcome bag typically includes: a personalized note from the couple, the weekend itinerary, a local snack or treat, a bottle of water, any necessary event information (venue addresses, shuttle times), and a small personal item like a custom koozie, lip balm, or hangover kit. Keep the bag practical first — guests appreciate useful items over elaborate gifts they'll leave behind. Branded or custom items are a nice bonus, not the priority.
Design Friday's activities with rolling arrival in mind — a casual welcome happy hour (5–8 PM) rather than a sit-down event allows guests to join whenever they arrive. Communicate shuttle schedules from the hotel to any Friday events with multiple departure times. Arrange for welcome bags to be delivered to rooms before or at check-in so guests who arrive after organized activities still feel welcomed. Have a designated point of contact guests can text with arrival questions.