eventrundown.com
12 hour blocks from 7 AM to 6 PM. Each block names the vendors involved — florist, caterer, DJ, photographer — so anyone can scan the schedule and find their slot without reading the whole thing.
View the sample hour-by-hour vendor schedule
Coordinator confirms layout, lighting access confirmed for rental crew
Ceremony arch installed, aisle markers placed, reception centerpieces staged on tables
Bridal party styling begins, photographer arrives for detail flat-lays
Kitchen prep starts, bar glassware laid out, linens inspected
AV equipment tested at ceremony and reception sites, mic check for officiant
Each hour block names the specific vendors involved — florist, caterer, DJ, photographer — so no one has to dig through a full-day schedule to find their slot.
Tight one-hour intervals from 7 AM to 6 PM eliminate guesswork. Vendors know exactly when to arrive, set up, and wrap without back-and-forth.
Send a single shareable link to your entire vendor team. Everyone references the same source of truth on their phone throughout the day.
Start with the hour-by-hour template above or describe your wedding day and we'll generate a custom vendor schedule.
AI GeneratorThe Run of Show is written for the coordinator and tracks vendor logistics — arrivals, load-in, load-out. This hour-by-hour timeline is written for the vendors themselves, naming who is active each hour so any vendor can find their cue instantly.
Every vendor on-site: florist, caterer, bartender, DJ or band, photographer, videographer, hair and makeup team, officiant, and rental company. Share one link so everyone works from the same schedule.
The full timeline is shared so every vendor understands the overall flow. Each entry names the vendors involved, so they can scan or Ctrl+F to find their specific tasks quickly.
Send a draft 2-3 weeks out for vendor review. Finalize 3-5 days before the wedding after confirming access times with the venue and any last-minute vendor changes.
Used by wedding vendors and planners nationwide