eventrundown.com
A same-day reel schedule built for content creators. Plan B-roll, match-cut moments, vendor tagging, and storage offloads — then send it to the planner so they know where you'll be and when.
Sample shot list — ready to customize
Verify batteries on phone, gimbal, and backup. Pre-charge mics and test card storage.
Venue exterior, signage, getting-ready suite door, dress on hanger, shoes, rings, invitation flat lay.
Bride hair and makeup, bridesmaids hyping each other up, mom buttoning dress.
Florist arrangement close-ups, cake details, signage, place settings. Note vendor handles for tagging.
Reel-ready, face-on capture of both reactions. Slow-mo recommended.
Match-cut B-roll: wedding party walking toward camera, bride last. Save for transition.
Mark which beats pair into transitions — getting-ready close-up to reception entrance close-up — so the day shoots itself into a clean reel.
If the planner uses EventRundown, vendor handles paste straight into your caption. Skip the bio scraping the morning after.
Two scheduled card offloads — at cocktail hour and after dinner — protect against card failure without breaking shooting flow.
Load the sample, swap in your event details, and send a polished schedule to the planner.
Real audio outperforms a music-only edit on Reels and TikTok. Even one usable clip of laughter, vows, or a toast lifts the whole reel.
Have the structure ready before the day. Vendor tag cloud goes at the bottom, hero line at the top, two emoji breaks in the middle. Copy in handles when the day's done.
Block at least 30 minutes between dance floor B-roll and grand exit to offload, mark hero clips, and draft your caption. Editing at midnight on a dead phone battery never goes well.
Send your shot schedule to the planner so they know when you'll need access to specific rooms or vendors. Avoids stepping on the photographer's frame.
A photographer's timeline plans for archival images — ceremonies, formals, portraits. A content creator's shot list plans for social-first reels — match-cut transitions, B-roll cutaways, ambient audio captures, and vendor tag prep. Both can run in parallel; this template assumes you're staying out of the photographer's frame.
Block 30 to 45 minutes during dinner or right after dance floor B-roll. Offload, mark hero clips, draft a caption with vendor handles. Most viral same-day reels post within four hours of the event end — your buffer makes that possible without rushing.
If the planner uses EventRundown and shares the timeline with you, every vendor's Instagram and TikTok handle is one click away — copy them as a tag cloud and paste into your caption draft. Otherwise ask the planner for a vendor list a week before the event.
A match-cut is when two clips with the same composition cut together to look like a single continuous shot — a hand reaching for the dress in the morning that becomes a hand reaching for the wine glass at dinner. Pre-planning the pairs is the difference between a reel that scrolls past and one that loops.
Start from a template or blank slate, add items, and build your event schedule.
A complete hour-by-hour wedding day timeline from getting ready through the grand exit. Sample schedules for 4 PM and 6 PM ceremonies with timing tips.
The most common causes of wedding day delays and how to prevent them. Practical buffer strategies, vendor coordination tips, and a free timeline template.
The best way to share your event timeline with caterers, DJs, photographers, and coordinators. Formats, timing, and follow-up tips.