eventrundown.com
15 checkpoints from 7:30 AM walkthrough through 10:30 PM load-out. Covers vendor arrivals, hair and makeup, ceremony cues, reception flip, and breakdown with buffer windows between each.
View a sample coordinator master timeline
Review timeline, contacts, floor plans, and backup plans
Tables, chairs, linens, and specialty items delivered and placed
Ceremony florals installed; reception centerpieces prepared
Kitchen access confirmed; bar and service flow finalized
Bridal party styling starts; photographer captures detail shots
Lunch breaks, progress checks, and transition windows already mapped so your day has breathing room when things shift.
Wedding party line-up, processional cues, ceremony-to-reception flip, and vendor breakdown are all separate line items.
Download a clean image or send a link so assistants, venue staff, and vendors all have the same schedule.
Start with the template above or describe your event and we'll generate a custom coordinator schedule.
AI GeneratorAt least 30 minutes before the first vendor. This gives you time to do a full venue walkthrough, confirm access points, review the floor plan on-site, and be ready to direct the first delivery.
A 30-60 minute buffer between morning prep and afternoon photos prevents the day from feeling rushed. It also gives the coordinator time to check on vendor progress and adjust timing if anything has shifted.
Cocktail hour is your flip window. While guests are occupied, the coordinator directs ceremony breakdown, reception setup, and vendor transitions. Build at least 90 minutes between ceremony end and reception start.
This is the coordinator's complete playbook with buffer windows, progress checks, and cue management. A vendor run of show is a simplified version shared with each vendor showing only their relevant arrival, service, and load-out times.
Used by wedding planners and coordinators nationwide